Administrative Assistant - 999260
- Dean's Office Zimpleman College of Business
- Staff, full-time (32+ hours per week)
Title: Administrative Assistant - 999260
Position Number: 999260
Unit/Department:
FTE: Zimpleman College of Business
Salary: Commensurate with qualifications and experience
Department Summary:
Drake University's Zimpleman College of Business is committed to nurturing a high-performance work culture that provides meaningful career opportunities for faculty and staff, and is focused on creating an authentically diverse, inclusive, and equitable environment for all. The College's North Star is centered on equipping students to do well by doing good - empowering them to contribute to the global economy and society. With 50 full-time faculty and staff members, we work as a team to ensure Zimpleman students are equipped with the technical skills, business acumen, empathy, and experience to prepare them for immediate and lasting success.
To learn more about the College, visit: https://www.drake.edu/zimpleman/
Job Summary:
Drake's Zimpleman College of Business seeks a highly organized and detail oriented administrative assistant to work in a multi-faceted position interacting with college administrators, faculty, staff and students. This is a fulltime, 12-month position. Position responsibilities include budget support relating to operational finance, administrative and faculty support including the support for our professional education programs, and office support including events, building, and systems operations. A broad understanding of Drake University and the Zimpleman College of Business is preferred to perform the duties effectively. Excellent problem-solving skills, oral and written communication skills as well as the ability to demonstrate initiative and independent decision-making to allow meeting multiple deadlines.
Minimum Qualifications:
• High school degree or equivalent.
• Demonstrated history of strong interpersonal communication skills, organizational skills, customer service mindset.
• Desire and ability to successfully work as part of a team.
• A working knowledge of desktop hardware and software, including Microsoft Outlook, Word, Excel, Teams, and Adobe Acrobat.
Preferred Qualifications:
• Associate degree or higher and/or 3–7 years of relevant experience.
• Experience working in higher education.
• Experience working with financial systems, such as Banner or Workday.
• Experience in administrative support role.
Job Duties:
- 40% - Budget support • Provide budget support relating to operational finance; processing forms aligning with the university central accounting policies and procedures, assist with invoice processing, financial reimbursements, and other related operational tasks. • Responsible for budget support for department, unit, and center operations. • Assist with annual scholarship distribution for Zimpleman College of Business students. - (Essential)
- 40% - Administrative and faculty support • Provide budget and administrative support for professional education programs including center for professional studies and executive education. • Responsible for the Zimpleman College of Business faculty course evaluation process including assembling data for accreditation reporting. • Responsible for gathering and organizing course syllabi from faculty. • Provide support for the Dean’s Office and serve as back-up for the Dean’s Assistant. Establish and maintain effective work relationships within the college including thorough knowledge of the departmental and company policies and procedures. • Provide procedural support for college award processes. • Provide onboarding and offboarding support for faculty and staff. - (Essential)
- 15% - Office support • Event support for the Zimpleman faculty, staff, students and career services working with Sodexo, mydrake, the EMS and outside vendors. • Assume responsibility as assistant building manager for Aliber Hall coordinating room scheduling in the university EMS and processing facilities and technology work orders within the university portal working with facility services and other university departments. • Responsible for supply inventory and support for the Aliber Hall Multi-Functional Device (MFD) systems. • Responsible for processing student employee forms and tracking student employees in Zimpleman. • Support meeting room technology in Aliber Hall. - (Essential)
- 5% - Other duties as assigned. - (Essential)
Special Instructions to Applicants:
For consideration, you must apply online. Please include a resume and cover letter.
Review of Applications Begins:
A review of applications will begin immediately. This position will remain open until filled.
Salary and Benefits:
At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our Drake Benefits Guide 2026. One of our popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children. Tuition Benefits
For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.
ABOUT DRAKE
Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.
All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.
STRONG COMMITMENT TO A DIVERSE AND INCLUSIVE COMMUNITY
At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. As reflected in our Core Values, we embrace a diverse and inclusive community.
EQUAL OPPORTUNITY
Drake University is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (p: 515.271.3133; e: jobs@drake.edu) and let us know how we can assist you.
